Administrator – Sales Team – FM Industry – Kildare

Administrator – FM  Sales Team  – Maynooth
A leading international technical engineering, construction and facilities management
partner operating across the UK, Ireland, and Mainland Europe. The organisation focuses on design, build and maintenance contracts for end user clients, specialising in the Food, Pharmaceutical, Logistics, Data Centre and Advanced Manufacturing sectors.

Overview of the role:
Reporting to The Business Unit Manager, this role supports the business development and operational activities of the facilities management unit. This role plays a key part in assisting the Business Unit Manager managing client communications, preparing proposals and presentations, coordinating internal resources, and ensuring the efficient execution of sales and operational processes.

Daily Tasks: 

• Ensuring business policies and processes are effectively communicated and

implemented within the Business Unit.

• Ensure the provision of healthy and safe working conditions and that both clients and Company health and safety policy and process is effectively implemented across the FM Business.
• Arrange all Contract Review Meetings throughout the year.
• Operate CMMS system and use SFG20, Training to be provided.
• Completion of Business Unit Review Pack each month ahead of Business Unit

• Management of all QHSE online reporting (to include Hazards, Audits, Reports etc.).
• Completion of Audit Schedule each year.
• Use of our Workday system to submit holiday requests.
• Collaborating with HR ensuring staffing structures on all contracts are updated.
• Ad hoc event management upon request.

• Support of Mobilisation as and when required.
• Prepare performance dashboards and KPIs for the business unit.
• Track expenses, invoices, and budgeting information related to sales activities.
• Working with Operational Managers to ensure the collaborative development of the business, effective teamwork, and support to colleagues.
• To assist with all sales opportunities for the Business Unit. Supporting the Sales Team throughout the sales process.

• Ensure the completion of all Pre-Qualifying Questionnaires for the FM Business and requesting NDA’S to be signed.
• Filing of documents, service reports and reviewing maintenance schedules.
• To assist in the production of supporting Sales Literature, including (but not limited to), ITT, RFP, RFI and sales brochures.
• Arranging all sales calls with Senior Team members on an ad hoc basis.
• Work with our Sub-contractors and Business Development Managers to ensure the best price for all sales opportunities.
• Support of Mobilisation as and when required.
• Prepare performance dashboards and KPIs for the business unit.
• Track expenses, invoices, and budgeting information related to sales activities.

Key Skills & Qualifications

• Good knowledge of facilities/ property management.
• Strong communication skills, both verbally and written.
• Provide accurate administration of all paperwork generated at Office level.
• Highly skilled and efficient in the use of Microsoft Outlook, Excel, Word and Power Point.
• Work within a busy office environment and support office teams to ensure the smooth running of day-to-day activities.
• Bachelor’s degree in business administration, Facilities Management, or a related
• field.
• 2+ years of experience in a coordination or administrative role, preferably in facilities management or a service industry.

Benefits & Next Steps

• Permanent role 
• Healthcare
• Pension
• Career Development & Learning
• Opportunity for promotion 

To apply for this role send an updated CV to regina.fitzpatrick@dbsearch.ie  
Sponsorship not available.